Lawyers spend 40% of their time managing documents, but the problem isn’t limited to the legal industry. The average employee spends roughly 1.8 hours looking for information. A document control system provides the structure you need to discover, store, and audit every element of your paper trail.
How Does It Work?
File management software has a few important components. It creates a single organised space for every piece of digital paperwork you create. This way, the entire organisation can access the data they need on the fly.
Your software will track revisions so that only the most recent save is viewed. It will automatically review approval work flows and create an audit trail. If your industry requires you to operate in a challenging regulatory environment, businesses such as www.watermarktech.co.uk/file-management-software/ will keep you compliant.
What About Data Security?
Document control systems are crucial for keeping sensitive data secure and reducing the risk of unauthorised access. Encryption and role-based permissions are key components here, and these days, you can manage them online, on servers, or in the cloud without leaks. Adhering to the Data Protection Act has never been this easy.
You can’t set up a document management solution overnight, but many products offer automation. If your solution has an intuitive interface, you won’t even need to perform much onboarding. It’s well worth the trouble-once all your data is in one place, you can use key metrics to identify problems in your business. Software will make your business easily scalable and help you to create work flow management policies.
